Registration

Registration

ScienceWriters2024 has something for everyone. Virtual events began with ScienceWriters Early Access on October 16, and we will convene in person in Raleigh, November 8-11.
  • All registration is handled securely online.
  • Registration begins August 21 and closes on October 24 at 11:59PM Eastern time or when capacity is reached. Please register early to ensure your choice of events and attendance. An early bird discount is available until October 1.
  • Registration includes access to session videos and community networking features for three months post-conference via Whova.
  • In some cases, a portion of the registration fee is refundable. See Cancellation Policy below for details.
  • You may register for Virtual or Virtual and In-person portions of the meeting. If your plans change, you can edit your registration during the registration period to add events, space-permitting.
  • Registration includes the option to sign up, at no additional cost, for lunch on Saturday and/or Sunday.

Quick Link to registration

Costs

NASW members

Virtual Portion Only
Early: $85
Regular: $115
Members of AAJA, NABJ, NAHJ, NAJA, NLGJA, SACNAS, SAJA, Trans Journalists Association, and The Uproot Project are also invited to register at the NASW member rate.

Virtual Portion + In-person
Early: $225
Regular: $275
Members of AAJA, NABJ, NAHJ, NAJA, NLGJA, SACNAS, SAJA, Trans Journalists Association, and The Uproot Project are also invited to register at the NASW member rate.

Student
The student rate is available to any undergraduate or graduate student.

Virtual Portion Only
$25

Virtual Portion + In-person
$75

Non-members
Virtual Portion Only
Early: $220
Regular: $270

Virtual Portion + In-person
Early: $450
Regular: $475

Registration closes on October 24 at 11:59PM Eastern time.

Within 24 hours of completing your registration, you can join other attendees on the Whova app. Whova is our virtual conference center and can be accessed via the Whova app or the web. Instructions will be sent in your confirmation email. Please make a note of the email address with which you used to register for our conference. This same email address will be added our Whova permission list for this event site. If you use any other email address to log into Whova, you may receive an error message.

With Whova, you can see who’s coming, view the program, connect with speakers and attendees, set personal meetings, start your own discussion groups, and more. Once the conference starts, you will “enter” every virtual session by connecting from Whova. After the conference, attendees can use Whova to access recorded sessions and network for up to 3 months.

Cancellation policy

We hope that the hybrid format of this year's ScienceWriters and the access to archived videos for many virtual sessions (available for 3 months post-event for registrants) makes it unlikely that you will need to cancel your participation entirely.

Should you need to cancel one or more parts of your registration, either use the link on your confirmation email or send an email to workshops@nasw.org with "Cancellation" in the subject line.

If your cancellation request is received by October 16, you will receive a full refund less a $50 fee ($10 for student registrations). If your cancellation request is received after October 16 and before October 24, you will receive a full refund less a $100 fee ($25 for student registrations). No refunds will be made after October 24. We suggest investigating the Purchase Protection option or travel insurance as a way to cover unforeseen events outside of this cancellation policy. Please note that the Purchase Protection option or travel insurance are independent, third-party products subject to their own terms and conditions and are not affiliated with ScienceWriters2024 or the organizers. Review the coverage to determine if it fits your personal needs, and, if you have questions, please contact help@purchaseprotection.com

Attendees should not travel if they are sick. Health-related cancellations made outside the cancellation period will be refunded the in-person portion of the registration fee by the Conference only if attendee added Purchase Protection at the time of registration and is unable to secure a refund from Purchase Protection for illness, e.g. if you have COVID symptoms but do not test positive within 7 days of the event start on November 8 and are denied coverage by Purchase Protection, you may request a refund from the Conference. Such requests must be submitted by November 25.

Non-attendance does not constitute cancellation. Registrations are not transferable to another person.

Quick Link to registration

Registration troubleshooting

Was a trip or tour you wanted full? The host will be managing any openings onsite via the conference check-in desk so be sure to ask when you arrive onsite.

For anyone experiencing credit card transaction errors, we recommend attempting the following adjustments. In general, we also recommending trying different browsers or networks, if experiencing issues.

  • Issuing bank refusing the transaction: It's possible the transaction is not going through because of a a CVV or ZIP code mismatch. Repeated errors occur when the browser "remembers" the incorrect info or even after a CVV was corrected. Likewise, check with the issuing bank to see if your card has been flagged.

  • Selecting a waitlist option for a trip or session that is full: Purchasing cards may run into an issue when selecting a waitlist option. One workaround is to remove any waitlisted choices in registration and proceeding to payment. Stay tuned for waitlist options onsite in Raleigh at the registration desk.

  • Federal government / secure network users: Some transactions may not be going through because of network issues. We recommend trying to register through your mobile browser or non-workplace internet connection, if experiencing issues.

For all registrants: Please make sure you write down which email address you are using to register (e.g. work email, personal email). This is important, since registration confirmation and receipt is sent to the email address entered. Likewise, that same email address is also assigned access permission for our Whova conference app. Thus, when registering, please take care not to mix up your personal or work emails.

Need to edit your registration? Follow the steps in this tutorial and then visit sciencewriters.account.webconnex.com. Note: You will need to access your WebConnex account using your billing email address for the edit function to work. You may only edit your registration until October 24.